Global Executive Assistant

We are recruiting on behalf of our client for a highly skilled and exceptionally organized Global Executive Assistant to provide dedicated support to the CEO, CFO, and regional Managing Directors. This role requires a polished professional who can operate confidently in a fast-paced manufacturing environment, balancing high-energy execution with tact, discretion, and composure when interacting with senior leaders, board members, and cross-functional teams.

This is an exciting opportunity for someone with high integrity, sound judgment, and the ability to adapt to evolving daily priorities while building efficiencies through technology, structure, and proactive support.

Key Responsibilities

Executive Support

• Manage complex global calendars, including scheduling across multiple time zones and prioritizing shifting executive demands.
• Coordinate executive and board meetings, including preparation of agendas, presentations, briefing materials, and secure distribution of documents.
• Handle domestic and international travel arrangements, including itineraries, reservations, logistics, and expense reporting.
• Maintain and organize Outlook folders and inboxes, ensuring timely follow-up and high-level email management, including drafting and responding to messages when appropriate.
• Serve as a trusted point of contact, exercising discretion, professionalism, and sound judgment in all interactions.

Administrative & Cross-Functional Support

• Provide administrative support across HR, Sales, Customer Service, Inside Sales, and general operations during periods of lower executive workload.
• Assist with ad hoc reporting, including sales and cross-functional reporting.
• Help maintain office organization, workflows, and communication across multiple locations globally.

Operational & Cultural Responsibilities

• Work onsite at the Morristown manufacturing plant at least four days per week to remain closely connected to operations and support team culture.
• Demonstrate strong intuition, professionalism, and situational awareness—knowing when to lead, support, or step back.
• Adapt quickly to a dynamic environment with fluctuating priorities and shifting demands.
• Uphold a high-performance standard with close attention to detail, quality, and follow-through.

Authority & Decision Making

• Manage executive calendars and priorities, with authority to prioritize, decline, rearrange, or reschedule meetings on behalf of the CEO and CFO.
• Organize and manage executive communications, including flagging urgent items and drafting responses when appropriate.
• Make travel and logistics decisions, including selecting arrangements, adjusting itineraries in real time, and managing related expenses within guidelines.
• Coordinate board and executive meetings, determining preparation requirements, adjusting agendas, managing attendee lists, and coordinating with board members as needed.

Education, Qualifications & Skills

• 5+ years of experience supporting C-suite or senior executives, preferably in a manufacturing or fast-paced operational environment. Plus strong skills in global calendar management.
• Bachelor’s degree from an accredited university required; Business Administration preferred. Finance or data management emphasis is a plus.
• Proven ability to manage global scheduling conflicts and make real-time decisions with internal and external stakeholders.
• Strong capability to support reporting, document preparation, and workflow management with minimal supervision.
• Ability to organize, refine, and enforce digital file storage, meeting preparation processes, and communication workflows.
• Exceptional organizational, time-management, and multitasking skills with a high degree of accuracy and attention to detail.
• Excellent written and verbal communication skills, maintaining professionalism while conveying appropriate urgency.
• High level of discretion and confidentiality regarding sensitive business and strategic matters.
• Strong proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and Teams.
• High-energy professional with a calm, composed presence.
• Ability to work independently while remaining a reliable and collaborative team member.
• Work performed primarily in an office setting with frequent computer use.
• Ability to work in different areas of the organization based on operational priorities.
• Manual dexterity for typing and handling office equipment.
• Occasional lifting or moving of items up to 10–20 lbs.
• Ability to communicate clearly in person, by phone, and electronically.
• Committed to ethical standards, reliability, adaptability, and the organization’s core values.
• Ability to remain calm, focused, and effective in urgent or high-pressure situations.

Location Requirement

• Must reside within a commutable distance to the manufacturing plant in Morristown, Tennessee.